VARINSIC respects the privacy of our customers, business partners, employees and job applicants, and other visitors to our websites who may choose to provide personal information. We recognize the need for appropriate protections and management of personal information that you provide to us. This Privacy Statement will assist you to understand what types of information we may collect, how that information may be used, and with whom the information may be shared.
This Privacy Statement applies to VARINSIC Corporation (including its divisions and wholly-owned subsidiaries) worldwide.
Information we may process about clients of our customers is dealt with separately. For details of this please see the section entitled "Personal information of our customer's clients" below..
What personal information does VARINSIC process?
Personal Information is information that identifies or can identify a specific individual. VARINSIC may collect information about individuals such as their name, address, telephone number or e-mail address. VARINSIC may collect certain personal information from customers, business partners, employees and candidates for employment. VARINSIC does not collect personal information when you visit VARINSIC's web sites unless you choose to provide it to VARINSIC.
Customers and Business Partners — On VARINSIC web sites you can order products or services, register products, request information, subscribe to marketing or support materials, register to a secure extranet site to obtain access to product information, support, services, and training. VARINSIC will collect personal information from you for these purposes. The types of information you provide to VARINSIC on these pages may include name, address, phone number, e-mail address, user IDs and passwords, billing and transaction information, credit card or other financial information, and contact preferences.
Employees and Applicants — VARINSIC also collects personal information from its employees and applicants (human resources data) in connection with its recruiting and hiring activities and administration of its human resources programs and functions. Current VARINSIC employees can go on-line to access their individual employee profiles, job-related data, compensation and benefit information, to make benefit elections and transactions and to make changes to their personal information.
How is customer and business partner personal information used?
VARINSIC will use personal information to provide customers and business partners with information and services and to help us better understand your needs and interests. Specifically, we use your information to help you complete a transaction or order, to communicate with you, to deliver products/services to you, to bill you for products/services you purchased, and to provide ongoing service and support. Occasionally we may use your information to contact you to complete surveys that we use for marketing and quality assurance purposes. Personal information collected online may be combined with information you provide to VARINSIC through other sources such as trade shows or seminars. We may also use it to contact you by electronic or other means such as telephone or mail, to tell you about products and services of VARINSIC or its subsidiaries and divisions, or, if we think this may interest you, of other parties.
VARINSIC may share the personal information that you have submitted to VARINSIC with third parties in responding to your requests for products or services or product evaluations. Also, we may on occasion share information to allow selected partners to send you special offers in blind mailings. If your information is sourced from within the EU, you will be given the opportunity to opt out of having your personal information used and/or shared for marketing purposes, or we will obtain your prior agreement to this as applicable under relevant laws. However, if you request information on any of our products/services, VARINSIC may provide your information to third party distributors and resellers who may subsequently contact you directly regarding such products/services. In these instances, you will not have the opportunity to opt out of having your information shared with these third party distributors and resellers, as the transfer of data is necessary to provide the products or services you requested.
Some of VARINSIC's websites make on-line newsgroups, chat forums and blogs available to our users. Any information that is disclosed in these forums becomes public information and you should exercise caution when deciding to disclose your personal information. VARINSIC may, from time to time, send e-mail (in accordance with applicable laws) regarding our products and services to users who have posted to our newsgroups. Each participant's opinion expressed in a newsgroup is his or her own and should not be considered as reflecting the opinion of VARINSIC. Some VARINSIC websites also provide for "Live Chat" wherein VARINSIC personnel can monitor the user's areas of interest in the web site and engage in instant messaging with the user to provide additional information or answer any questions. By posting in our newsgroups and using "Live Chat" you expressly consent to these uses of your information.
Should we undergo any sort of corporate reorganization in the future, we may need to provide your information to the resulting entity. We may also provide it to law enforcement agencies if they request it or if we feel this is necessary to protect our business, employers, suppliers or customers. We will only do this once we are satisfied it is appropriate to do so.
How does VARINSIC use employee, contractor and job applicant personal information?
VARINSIC uses personal information of its employees, contractors, and job applicants for a variety of human resources and similar functions, including job applications and hiring programs, compensation and benefit programs, performance appraisals, training, business travel, expense and tuition reimbursement, identification cards, access to VARINSIC facilities and computer networks, employee profiles, internal employee directories, human resources recordkeeping, compliance with legal requirements and other employment related purposes.
Unless permitted by relevant laws, or you have agreed to this, VARINSIC does not use your personal information for a purpose other than as provided in this Privacy Statement or for the stated purpose identified at the time such information is collected, received or stored. Where appropriate under applicable laws, you will be given a more detailed explanation of these data uses at the relevant time.
Personal information given to VARINSIC may be transferred within VARINSIC or to its appointed business partners or service providers across state and country borders for efficient data consolidation, storage and simplified information management in accordance with applicable law. We will place appropriate restrictions on the recipients and require them to adequately protect the information according to relevant laws.
With whom does VARINSIC share personal information?
VARINSIC contracts with third party service providers and suppliers to deliver complete products, services and customer solutions. VARINSIC may share personal information with its service providers and suppliers for the sole purpose and only to the extent needed to support the customers' business needs. Service providers and suppliers are required to keep confidential and secure the personal information received from VARINSIC and may not use it for any purpose other than as originally intended.
Human resources data may be shared with third party vendors for the exclusive purpose of enabling the vendor to provide service or support to VARINSIC in connection with these human resources programs and functions. Personal data concerning VARINSIC employees is not shared with third parties for non-employment related purposes, unless disclosure of such information is reasonably necessary to comply with any applicable law, legal process, or enforceable governmental inquiry.
Third party vendors, service providers and suppliers receiving personal information are expected to apply the same level of privacy protection as contained in this Privacy Statement. However, unless otherwise dictated by law or agreement, VARINSIC is not responsible for any improper use by such parties.
Unless permitted by relevant laws, or you have agreed to this, VARINSIC will not share personal information you provided to VARINSIC with any other third parties without your permission, or sell, trade or lease your personal information to others, except as provided in this Privacy Statement.
Choice and consent
VARINSIC does not require that customers, business partners or non-employee visitors to VARINSIC websites provide VARINSIC with personal information. The decision to provide personal information is voluntary. If you do not wish to provide the personal information requested, however, you may not be able to proceed with the activity or receive the benefit for which the personal information is being requested. To exercise any opt out rights under applicable laws, please notify VARINSIC of your desire to do so VARINSIC P.O. Box 159, Pomfret, MD, USA, 20675. It may take a reasonable period of time to process your request.
VARINSIC employees and applicants for employment are required to provide VARINSIC with personal information as a condition of employment, or applying for employment, with VARINSIC. This information is used by VARINSIC and may be shared with third party vendors in connection with VARINSIC's administration of its human resources programs and functions consistent with the terms of this Privacy Statement and applicable law.
Sensitive information is defined as personal information specifying medical or health conditions, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, or information specifying the sex life of the individual.
Except as provided below, VARINSIC does not request or receive sensitive information from visitors to our web sites. VARINSIC may receive sensitive information such as medical or health conditions, or race and ethnic data regarding its employees or their dependents in connection with the administration of its health and welfare benefit plans, or as part of government mandated recordkeeping requirements where required by law. Such information will not be shared with third parties except as permitted by applicable law or as required in connection with the administration of human resources programs. In addition, sensitive information that has not been made public by an affected employee will not be used for a purpose other than its original purpose without the employee's approval unless allowed under applicable law. Where appropriate under applicable laws, you will be given a more detailed explanation of sensitive information uses at the relevant time.
Access to and accuracy of personal information
VARINSIC strives to keep your personal information accurate. We have implemented technology, management processes and policies to maintain data integrity. VARINSIC will take reasonable steps to ensure that the data is complete, accurate and reliable for its intended use. We will provide you with access to your information when reasonable, or in accordance with relevant laws, including making reasonable effort to provide you with online access and the opportunity to change your information. To protect your privacy and security, we will also take reasonable steps to verify your identity before granting access or making changes to your data. Requests to delete personal data are subject to any applicable legal and ethical reporting or document retention obligations. A request to access, delete or correct your personal information may be made to VARINSIC, P.O. Box 159, Pomfret, MD, USA 20675.
Security of personal information
VARINSIC is committed to taking reasonable efforts to secure the personal data you choose to provide us. To protect the privacy of any personal information you may have provided, VARINSIC employs industry-standard controls including physical and logical access controls, Internet firewalls, anti-virus protection, and network monitoring, and, where appropriate, Secure Socket Layer (SSL) or similarly encrypted browsers. In addition, access to sensitive information as defined in this Privacy Statement is limited to those individuals and agents having a need to know.
Other information/logging and cookies
VARINSIC collects and/or logs Internet Protocol addresses, Internet domain names, the web browser and operating system used to access the VARINSIC web site, the files visited, the time spent in each file, and the time and date of each visit.
You can set your browser to notify you when you are sent a cookie, giving you the chance to decide whether or not to accept it. The information we collect and analyze is used to improve our service to you and personalize your web-browsing experience.
VARINSIC uses the services of a third party vendors to help us measure the effectiveness of our advertising and how visitors use VARINSIC.com. To do this, we may use web beacons and cookies provided by vendors on this site. The type of information we collect includes the pages visited, navigation patterns, etc. This information helps us learn things such as what product information is of most interest to our customers, and what kinds of offers our customers like to see.
Websites of VARINSIC subsidiaries or divisions may use similar tracking tools for similar internal business purposes only. These websites may not offer this opt-out functionality.
Links to non-VARINSIC websites and third parties
VARINSIC will engage in periodic self-assessment to verify that it continues to be in compliance with this Privacy Statement.
If you have any questions or comments regarding this Privacy Statement or believe that the privacy of your personal information has not been respected, you may make a written submission to P.O. Box 159, Pomfret MD, USA, 20675.
Except as provided above, dispute resolution for all other individuals shall be in accordance with applicable law governed by U.S. federal law or the laws of the State of Maryland. Any legal action or proceeding relating to your access to or use of any VARINSIC website shall be instituted in a state or federal court in Charles County, Maryland. You and VARINSIC agree to submit to the jurisdiction of, and agree that venue is proper in these courts.
Personal information of our customers' clients
Changes to this statement
VARINSIC will review and update this Statement periodically, and will note the date of its most recent revision below.
Revised: January 2009